Event Request Form

To request a space for your event, please carefully complete all form sections relevant to your event. If you have any questions about the Event Request Form, please contact us via e-mail or call 205-726-2711.

All event requests must be received 10 business days in advance.
Events with food must be requested 15 business days in advance.

NOTE: For best results, please use a Windows-based PC and ensure that the confirmation page displays after clicking Submit. If you do not see a confirmation page, please check for missed entries in required fields.

Group Information

Organization Name

Contact Name

Title

Phone

Mailing Address

Billing Address

Web Address

I am a 501(c)(3)

I am not 501(c)(3), but am non-profit certified of a state or local government agency.

Event Information

Event Name

Expected Attendance

Attendee Types

Adults

Teens

Children

SU Students

SU Staff/Faculty

SU Alumni

Event Type

Describe this event, including its purpose.

Date(s) & Time(s) Requested

Because space on campus is limited, having at least one backup for the event location, date, and time will make registering the event easier. For best results, please enter at least two preferences.

Preferred Date

Preferred Facility

Preferred Setup Time

Preferred Start Time

Preferred End Time

Preferred Leaving Time

Date

Facility

Setup Time

Start Time

End Time

Leaving Time

Please explain additional flexibility with dates/times.

Food

The following food will be served at this event.

No Food

Breakfast

Lunch

Dinner

Grilling

Audience & Marketing

This event is open to the university community.

This event is open to visitors from outside the university community.

An admission fee will be charged for this event.

What methods will be used to advertise this event?

On Campus

Internet

Local News/Radio

Other Colleges/Universities

Other Methods

Parking & Transportation

Parking is regulated at all times, and availability is extremely limited during business hours, from 7 a.m. until 4 p.m. from Monday through Friday. During these times, reservations for parking may not be possible.

Which type of parking will be used?

No Parking

Personal Vehicle

Busses

How many of each?

Public Safety

This event requires a public safety presence.

For what purpose?

To monitor the event entrance

To check ID

To safeguard goods

To ensure the safety of VIP(s)

To provide escort services

To ensure personal safety

To patrol the event

Other Purpose

Retail Vendors

This event includes retail vendors selling goods and services for profit.

Please list the vendors selling goods.

AV & Technology Needs

Technology support requested.

Other Needs

Please indicate any other needs you have.

The sponsoring organization will be able to provide proof of adequate insurance coverage for the event.

I certify the information I have provided is true to the best of my knowledge.

Yes

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